How to Match Metcash Host Products

How to Match Metcash Host Products

Table of Contents

• About
• Add or Fix Barcodes in Stock
• Matching Individual Products
• Verifying Products are Matched

About

The Metcash Host integration helps reduce manual data entry by importing new products, retail pricing, promotional pricing, barcodes, supplier inventory codes, and other product updates. These imports rely on matching Metcash Host products with Sysnet Inventory products using a Metcash Host file. 

Bulk matching is completed during the initial setup of this integration, but manual matching may be needed in the following situations: 

• Matching products before the next automated update 
• After adding new stock or stock groups to Sysnet 
• Resolving missing or incorrect barcodes. 
  
  

This guide will walk you through: 

• Add or fix barcodes in Stock (before the initial setup) 
• Manually match individual products 
• Verify product matches 
  
  

Prerequisite knowledge

This guide assumes you have a basic understanding of the H&L Stock application. If you need further assistance with Stock or any of the processes outlined here, please contact our H&L Support team. You can log a support ticket directly from the client portal.

⚠️Important: For Syswan (multi-venue) setups, consult your head office or a H&L trainer before proceeding, as not all steps in the guide may apply to Syswan environments.

Add or Fix Barcodes in Stock

When you onboard with the Metcash Host integration, most products will be bulk-matched. Barcodes are used to bulk match Metcash Host products with Sysnet Inventory products, so it is important to assign the correct barcodes to products in Sysnet prior to onboarding.

To add or change a barcode in Sysnet:

1. Open the H&L Stock application
   
   
2. From the inventory list, highlight the product you want, or use the Search (?) button to find it.
   
   
3. Select the Detail tab and locate the factor where you want to add or change the barcode.
   
   
4. Right click on the factor and select Edit Selected Factor / Barcode Alias.
   
   
5. To add a barcode, type the barcode in the field under Barcode Alias and click Add.
   
   
6. To update a barcode, select the barcode to change from the list, type the correct barcode in the field under Barcode Alias and click Update.
   
   
7. Click OK to save your changes.
   
   
8. Repeat this process for all other factors and inventory products.
   
   

Note: You can also add barcodes from the POS or perform bulk barcode entry using a stocktake scanner. For more information on these options, contact our H&L Support team.

Matching Individual Products

If you create new liquor products in Sysnet, you may need to match these Stock products to Metcash Host products. This process works one product at a time and must be repeated for all unmatched products. It is also used to match products that were not matched during the initial onboarding bulk match via barcode.

To Match individual products:

1. Open the Metcash Host V7 Import application
   A shortcut is typically available on your desktop, or you can find it at C:\Program Files (x86)\H & L\Sysnet\MetcashHostV7Import.exe.
   
   
2. Select the 3. Fix Unmatched Host Items tab and stay on the Stock subtab.
   
   
3. Click to highlight the stock inventory product you wish to match from the list (you can also search for a specific product using the search field at the top).
   
   
4. Click Find a match for the selected item.
   
   
5. In the Metcash Items pop-up window, search for the matching Metcash product.
   Hint: Use the percent sign (%) as a wildcard in searches. For example, search for “%10PK” to list all 10-pack products.
   
   
6. Highlight the Metcash product to match and click Link to the selected Host Item.
   
   
7. This will match the product and automatically import supplier inventory codes, barcodes, and any other selected import options for the matched product.

Verifying Products are Matched

In the Metcash Host Import application: 
Upon being matched, a product will no longer show in the 3. Fix Unmatched Host Items tab. In the 2. Import Host Items to Sysnet tab, matched products will display in green text. Products that are not matched will appear in red text. 
In Stock:

The presence of Metcash supplier inventory codes (in the Stock (Inventory) > Detail > Supplier Invcodes tab) indicates that a product is likely matched. Other signs of a matched product include new or updated product details, such as factors and pricing.

If you encounter issues verifying a product match or with the matching process, please contact the H&L support team for assistance. 

Next Guide: How to Import Metcash Host Products and Updates