Monthly Procedures Checklist

Created by Tristan Dyer, Modified on Tue, 30 Apr 2024 at 01:08 PM by Tristan Dyer

Monthly Procedures Checklist

IMPORTANT! Follow the order of this list when completing each task.

  • Follow the Daily Procedures Checklist

  • Transfer all Internal Account balances to the “Write Off” Account

  • Print all Debtor Statements and mail to clients
    Sysnet Toolbar > Debtors > Reports > Debtor Statements

  • Print a Debtor List for the Head Office or Accountant
    Sysnet Toolbar > Debtors > Reports > Debtor Statements

  • Ensure all Liquor & Food Invoices, Credit Claims and Bonus Stock are entered and processed
    (ONLY if Stock Control processes are in place)

  • Ensure all Stock Transfers are entered and processed
    (ONLY if Stock Control processes are in place)

  • Complete the Stocktake procedures for ALL Locations
    (ONLY if Stock Control processes are in place)

  • Print the Cost of Goods Report (Optional if Stock Control processes are in place)
    Sysnet Toolbar > Stock > Reports > Stock > Cost of Goods
    •  Select MONTH
    • Select the required month from the drop down menu
    • Use the group filters to modify the report

      Note: It is a good idea to review this report carefully prior to running the End of Month. Any issues found can be addressed before the month is closed. However, to guarantee accuracy, print the final copy of this report AFTER the End of Month is run.

  • Print the Profit Report
    Sysnet Toolbar > Stock > Reports > Sales Stock (PLU) > Profit Report > Historical
    • Select MONTH
    • Select the required week from the drop down menu
    • Choose the location

      Note: If necessary, print 2 separate reports; one for Liquor PLU Groups and one for Food PLU Groups. Using Report Templates can be a handy tool for this report.

  • Perform a Monthly Backup of Sysnet
    Sysnet Toolbar > Processing > Backup Sysnet
    Select Backup Method as “Daily” and back up to an external drive (USB Key, SD Flash Card etc.

  • Age Debtors
    Sysnet Toolbar > Processing > Age Debtors

  • Complete an End of Month
    Sysnet Toolbar > Processing > End of Month

  • Optional Reports
    • Cash Balance
    • Revenue Breakdown

      Note: Automatic reports - Any of these reports can be automatically printed when the End of Period processes are performed.

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select atleast one of the reasons
CAPTCHA verification is required.

Feedback sent

We appreciate your effort and will try to fix the article