Monthly Procedures Checklist

IMPORTANT! Follow the order of this list when completing each task.

• Follow the Daily Procedures Checklist
  
  
• Transfer all Internal Account balances to the “Write Off” Account
  
  
• Print all Debtor Statements and mail to clients
  Sysnet Toolbar > Debtors > Reports > Debtor Statements
  
  
• Print a Debtor List for the Head Office or Accountant
  Sysnet Toolbar > Debtors > Reports > Debtor Statements
  
  
• Ensure all Liquor & Food Invoices, Credit Claims and Bonus Stock are entered and processed
  (ONLY if Stock Control processes are in place)
  
  
• Ensure all Stock Transfers are entered and processed
  (ONLY if Stock Control processes are in place)
  
  
• Complete the Stocktake procedures for ALL Locations
  (ONLY if Stock Control processes are in place)
  
  
• Print the Cost of Goods Report (Optional if Stock Control processes are in place)
  Sysnet Toolbar > Stock > Reports > Stock > Cost of Goods
  •  Select MONTH
  • Select the required month from the drop down menu
  • Use the group filters to modify the report
    
    Note: It is a good idea to review this report carefully prior to running the End of Month. Any issues found can be addressed before the month is closed. However, to guarantee accuracy, print the final copy of this report AFTER the End of Month is run.
    
    
• Print the Profit Report
  Sysnet Toolbar > Stock > Reports > Sales Stock (PLU) > Profit Report > Historical
  • Select MONTH
  • Select the required week from the drop down menu
  • Choose the location
    
    Note: If necessary, print 2 separate reports; one for Liquor PLU Groups and one for Food PLU Groups. Using Report Templates can be a handy tool for this report.
    
    
• Perform a Monthly Backup of Sysnet
  Sysnet Toolbar > Processing > Backup Sysnet
  Select Backup Method as “Daily” and back up to an external drive (USB Key, SD Flash Card etc.
  
  
• Age Debtors
  Sysnet Toolbar > Processing > Age Debtors
  
  
• Complete an End of Month
  Sysnet Toolbar > Processing > End of Month
  
  
• Optional Reports
  • Cash Balance
  • Revenue Breakdown
    
    Note: Automatic reports - Any of these reports can be automatically printed when the End of Period processes are performed.