Monthly Procedures Checklist

IMPORTANT! Follow the order of this list when completing each task.

	Follow the Daily Procedures Checklist
	Transfer all Internal Account balances to the “Write Off” Account
	Print all Debtor Statements and mail to clients Sysnet Toolbar > Debtors > Reports > Debtor Statements
	Print a Debtor List for the Head Office or Accountant Sysnet Toolbar > Debtors > Reports > Debtor Statements
	Ensure all Liquor & Food Invoices, Credit Claims and Bonus Stock are entered and processed (ONLY if Stock Control processes are in place)
	Ensure all Stock Transfers are entered and processed (ONLY if Stock Control processes are in place)
	Complete the Stocktake procedures for ALL Locations (ONLY if Stock Control processes are in place)
	Print the Cost of Goods Report (Optional if Stock Control processes are in place) Sysnet Toolbar > Stock > Reports > Stock > Cost of Goods Select MONTH Select the required month from the drop down menu Use the group filters to modify the report *Note:* It is a good idea to review this report carefully prior to running the End of Month. Any issues found can be addressed before the month is closed. However, to guarantee accuracy, print the final copy of this report AFTER the End of Month is run.
	Print the Profit Report Sysnet Toolbar > Stock > Reports > Sales Stock (PLU) > Profit Report > Historical Select MONTH Select the required week from the drop down menu Choose the location *Note:* If necessary, print 2 separate reports; one for Liquor PLU Groups and one for Food PLU Groups. Using Report Templates can be a handy tool for this report.
	Perform a Monthly Backup of Sysnet Sysnet Toolbar > Processing > Backup Sysnet Select Backup Method as “Daily” and back up to an external drive (USB Key, SD Flash Card etc.
	Age Debtors Sysnet Toolbar > Processing > Age Debtors
	Complete an End of Month Sysnet Toolbar > Processing > End of Month
	Optional Reports Cash Balance Revenue Breakdown *Note:* Automatic reports - Any of these reports can be automatically printed when the End of Period processes are performed.